Community Enhancement Fund

Apply to the Community Enhancement Fund Program
Please note, the 2016 in-take is closed.  Please stay tuned for the 2017 Program announcement.

The following provides the criteria and process for applications to the Community Enhancement Fund Program (CEF) also known as Grant-in-Aid (GIA).

GRANT OBJECTIVE

The Community Enhancement Fund (CEF) will provide funding to not-for-profit organizations, entities or Societies based within the Village of Pemberton that are considered by Council to be contributing to the general interest and benefit of  its residents in the following areas:

  • Sports, Recreation and Education
  • Arts and Culture, or
  • Special Events.

PRIORITIES

The funds available for grants are limited and may not be sufficient to fund all requests for grants made in any one year.  Grants will be awarded at Council's discretion and will be authorized by Council resolution.

As such, Council has established the following priorities:

a)         non-profit groups and/or activities which either promote the Village of Pemberton; or

b)         benefit a large number of Pemberton residents; or

c)         involve participation of a large number of Pemberton residents; or

d)        others as authorized by statute.

Applications or events that have secured additional funding through fundraising or own initiative will be given priority.

APPLICATION PROCESS

1)  All applications must be filled in on the Schedule 1 application form provided.

2)  All applications must be accompanied by a copy of your organization's current year's budget and/or event budget that includes revenues and expenses and discloses how the grant will be spent.

3)  The annual budget approval is not considered as a grant-in-aid approval.

4)  All applicants must be available to attend the Council meeting at which the request is being considered  or consideration may be deferred until a future council meeting.

5) All applicants will be notified regarding approval status, and once approved; successful applicants will receive funding within approximately two weeks of approval date.

6)  A follow up process and evaluation procedure will be implemented. This process will require a report from the recipient regarding the success of the project along with funding revenues and expenditures to be submitted within 90 days of project completion. Formal agreements may also be necessary, depending on the nature of the application and if Council deems it necessary.

7)  Funding may be released at intervals based on progress and presentation of reports and invoices as agreed between the Village and the applicant.

8)   Requests for funds are reviewed on a submission by submission basis and are not to be considered by applicants as an automatic, on-going source of annual funding. Renewals or increases in funding are not automatic.

FUNDING CRITERIA

Funding will be considered for Village organizations providing sports, recreation and education, arts and culture, and special event services in any of the following:

  • New Programs
  • Expansion of current programs
  • Leadership development
  • New or expanded special events
  • Special projects

For all grants, applicants must:

  1. Be a resident of the Village of Pemberton.
  2. Be available to attend the council meeting at which the request is being considered.
  3. Must have evidence of support, including letters of support and evidence of participation numbers.
  4. Have identified a need in the community.
  5. Must be unique in nature - not duplicating services already provided in the community, unless a demand can be demonstrated.
  6. Have a detailed budget and time line and show long term benefit to the community.
  7. Funds may not be used for honorariums, wages, or other professional fees.
  8. Provide their most recent annual financial statements and up-to-date financial information (i.e current balance sheet and income statement) supporting the request for funding.
  9. Non-compliance with any or part of this policy may disqualify the applicant from future grant consideration.

SPECIFIC CRITERIA

  1. Applicants must be a club, group or Society that have been in operation for a minimum of one season, and have a bank account in the name of the club, group or Society.
  2. Applicants must demonstrate a need and the benefit of their application.
  3. Applicants must provide a detailed budget and time frame for the funds applied for.
  4. Applicants are encouraged to use the funds for leverage for other grants or funding applications. Priority will be given to applications with in kind funding from other sources. Applicants can use funds for travel to Zone, Regional, Provincial or National level events in amateur sports, recreation or sporting activity or competition.
  5. Send a one-page outline of how the grant money is to be used.
  6. Applicants must show in kind funding for the project, or be using the funds as leverage for other grants.
  7. Applicants are encouraged to attend a Council meeting or provide in writing a report that can be presented to Council describing how the grant money was used after the event/project has concluded.
  8. Include a report, signed by the President or Treasurer attesting to the accuracy and completeness, which reflects the spending of the grant funds within (90 days) of the completion of the project or purpose to which the grant funds were approved.
  9. Under special extenuating conditions, Council shall have the discretion to waive any of the above terms.

 Download the Grant-in-Aid Policy

COMMUNITY INITIATIVE & OPPORTUNITIES FUND

Village of Pemberton  Community Initiative & Opportunity Fund Policy (CIOF).

Village of Pemberton Community Initiative & Opportunity Fund Application.

FUNDING PROCESS AND CRITERIA

GRANT OBJECTIVE

To provide seed, long term or one time/single event funding to not-for-profit organizations, entities or societies based within the Village of Pemberton that are considered by Council to be contributing to the community through the development, advancement, support or initiation of opportunities or promote partnerships that will enhance the economic well-being within the Village and to the improvement of the quality of life of its residents in the following areas:

  • Business development and/or opportunities
  • Creation of potential long term employment
  • Community economic development and/or diversification
  • Promotion of the Village and surrounding area

POLICY

The intent of the CIOF policy is to establish the priority by which an application will be considered for funding, and outline the criteria and process an organization/group must meet in order for an application for funding to be advanced to Council for consideration. The intent of this policy is to ensure equitable and fair distribution of funds to all organizations/groups in the Village of Pemberton.

PRIORITIES

Priority for funding will be given to applications that will:

  • Support and facilitate economic growth, development or diversification in Pemberton through locally supported projects or programs
  • Create employment opportunities for local residents
  • Establish programs that enhance the Village's profile with an aim to support the tourism industry and local business
  • Bring large numbers of people to the Village of Pemberton
  • Build upon community strengths and partnerships
  • Link to the organizations mandate and strategic plan

WHO WILL BE SUPPORTED

Applicants for funding must:

  • Be an organization/group in good standing within the Village of Pemberton; or a
  • Not-for-profit Society in good standing within the Village of Pemberton
  • Demonstrate fiscal responsibility and effective management
  • Demonstrate a commitment to the Community
  • Provide a list of identified deliverables

CIOF will be provided for, but not limited to, the following:

  • Funding may be used for wages, honourariums, contract services, promotions and marketing purposes, special events, projects and/or activities, and strategic or business plan development.
  • Funding may be used for the purposes of acquiring equipment, tools or supplies.

CIOF will not be provided for:

  • For-Profit Business
  • Retroactive funding, for any project expenses to be incurred prior to approval of funding
  • Debt retirement or reserves, mortgage pay-downs
  • Large scale capital and public infrastructure projects
  • League or club-based sports programs
  • Prize money
  • To organizations/groups or entities already receiving annual recurring funding from the Village of Pemberton through programs or other funding contributions

FUNDING ALLOCATION

The funds for CIOF will be collected through taxation and identified on the Tax Notices to ensure Tax Payers of the Village of Pemberton are clearly able to identify how much of their tax dollar is allocated to the CIOF each year.

No one request will exceed a maximum of 25% of the unallocated or remaining balance of the CIOF in any given fiscal year.

Seed Funding Agreements will be established for a three year period with two (2) one (1) year renewals for a total of five (5) years.  Under this form of Agreement funding each year will be reduced as follows:

Year One:       Up to One Quarter (1/4 or 25%) of remaining balance of the CIOF

Year Two:       Two Thirds (2/3) of year one

Year Three:     Two Thirds (2/3) of year two

Year Four:       Renewal subject to Council consideration and based on previous year's performance

Year Five:       Renewal subject to Council approval as per Year Four

Long Term Service Agreements will be established for a three year period with two (2) one (1) year renewals for a total of five (5) years.  Under this form of Agreement funding in each year will remain the same as established by negotiations, and not to exceed 25% of the unallocated or remaining balance of the CIOF in any given fiscal year.

One Time or Single Event Funding will be provided for those programs/projects or events that do not require a commitment of funds over a short or long term.  The maximum contribution for one time funding will not exceed 25% of the balance after any line items have been removed.

PROCEDURE

The following process shall apply to all one time or single event CIOF applications:

  • Funding requests must be submitted in writing using the form prescribed by the Village by midnight October 15th of each year for consideration in the following year's budget allocation.
  • Applicants must attend a Committee of the Whole meeting to make a presentation which must include the following:
    • a detailed budget
    • program/project/event information and objectives
    • deliverables both short and if applicable long term
    • demonstrate how the Village will be acknowledged for its support
  • No one request to take up more than 25% the remaining or unallocated CIOF available in any given fiscal year.
  • Applicants must attend a Council meeting within one (1) month of the completion of the event/project to make a presentation and submit a written Final Report, which must include how the funds were expended, on the accomplishments of the project/event.
  • If one time funding is to facilitate activities over a single year an applicant must notify the Village when the project/activity is completed and submit a Final Report and make a presentation at the next regularly scheduled council meeting.
  • Council may terminate or withhold any outstanding payments due for non-performance at any time if it is deemed by Council that the funds are not being utilized as intended in the Agreement.

RESTRICTIONS

  • No Applicant may apply for further funding through the Village's Community Enhancement Fund or the Pemberton Valley Utilities and Services Grant in Aid program for any activities or programs if provided funding through the CIOF
  • One Time/Single Event Funding is intended to support a one-time special event/activity or program and applicants may not reapply for funding for the same activity/special event or program for a period of two (2) years.*

*Applicants should evaluate whether or not their project/activity might be a long term program and consider making application for either seed funding or long term funding.

The following process shall apply to all CIOF Seed Funding/Long Term Service Agreements:

  • Funding requests must be submitted in writing using the form prescribed by the Village by midnight October 15th each year for consideration in the following year's budget allocation.
  • Applicants must attend a Committee of the Whole meeting to make a presentation which must include:
    • a detailed budget
    • strategic or business plan
    • program information and objectives
    • deliverables both short and long term
    • demonstrate how the Village will be acknowledged for its support
  • No one request to take up more than 25% of the unallocated or remaining CIOF available in any given year subject to prior funding commitments.
  • The funding values shall decrease each subsequent year with an aim for the organization to be self-sufficient by year three (3) or five (5) depending on the term of the Agreement.
  • Applicants must attend a Committee of the Whole meeting in November of each year to make a presentation and present a written report on the previous year's accomplishments in order to be considered for funding in the following year.
  • Council may terminate an agreement for non-performance at any time if it is deemed by Council that the funds are not being utilized as intended in the Agreement
  • No Applicant may apply for further funding through the Village's Community Enhancement Fund or the Pemberton Valley Utilities and Services Grant in Aid program for any activities or programs if provided funding through the CIOF
  • Seed Funding is one time funding and cannot be reapplied for at the end of the term for a period of three (3) years.
  • No funding agreement shall be longer than five (5) years with the exception of Long Term Service Agreements that may be extended subject to Council's approval.

All organizations/groups or entities planning to make application to the Community Initiative & Opportunity Fund Program are encouraged to arrange to meet with Village Staff well in advance of the request being submitted.

FUNDING DEADLINE:

Applications will be considered once a year and must be submitted no later than October 15th at midnight. Applications received after the deadline will not be considered. Partial submissions will be eliminated from the eligibility list.

Community Initiative & Opportunity Fund Application Form

VILLAGE OF PEMBERTON BURSARY

Complete the Village of Pemberton Bursary Application

The Village of Pemberton Bursary is a financial award of $2000, which recognizes students who demonstrate outstanding citizenship, leadership, volunteerism and who intend to pursue post secondary education. The award considers financial need in order to provide assistance and encouragement to promising young students challenged by the costs of education.

WHO IS ELIGIBLE?

To be eligible for the Village of Pemberton Bursary, students must fulfill the following criteria:
o Be a resident of the Village of Pemberton
o Be graduating from the Pemberton High School the year of application
o Be entering full-time first-year studies at a post-secondary institution
o Demonstrate leadership, extra-curricular and community activities, financial need and sound academic record.

APPLICATION CRITERIA

o Application form
o Academic transcripts for Grades 11 and 12
o Personal Statement (Cover Letter)
o Career goals
o Manner in which you plan to finance your studies
o Demonstrate financial need (if required)
o Two letters of reference attesting to the character of the applicant and providing reasons to support the applicant's consideration (from coach, teacher, instructor, supervisor, employer, community group leader etc).

Completed applications are due April 30 of the graduating year.

The successful applicant will be required to submit:
o Proof of acceptance to a postsecondary institution
o Photo and brief biographical outline for publication in Village media
o A post-year Letter of Experience outlining the student's first year of studies to the Village

DECISION MAKING CRITERIA

A committee of representatives made up of two teachers from the Pemberton High School (Principal and Grade 12 teacher), one Village of Pemberton Council Member and one member from the community at large will consider applications. The committee will forward a recommendation finalist to Council. Council will confirm the recommendation through a resolution. A Village representative will present the award at the Pemberton High School Graduation Ceremony. The Bursary will be conditional upon students
receiving acceptance to a postsecondary institution.

STUDENT APPLICATION FORM

Please fill out this application carefully according to the instructions given. If additional room is required, you may attach up to two (2) extra sheets and include them with your application.
As per the Application Criteria, please ensure you submit the following with this application:
o Application form
o Academic transcripts for Grades 11 and 12
o Personal Statement (Cover Letter)
o Career goals
o Manner in which you plan to finance your studies
o Demonstrate financial need (if required)
o Two letters of reference attesting to the character of the applicant and providing reasons to support the applicant's consideration (from coach, teacher, instructor, supervisor, employer, community group leader etc).