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Pemberton Communications Coordinator
JOB OPPORTUNITY - COMMUNICATIONS COORDINATOR
- Full time, One-Year Maternity Leave Coverage -
[Deadline for applications was February 16th 2009 - we thank all applicants for thier interest however this posting is now closed]
DEFINITION
Reporting to the Manager of Administrative Services, the Communications Coordinator (CC) is responsible for maintaining timely and relevant public communications regarding Village operations and special projects. As a member of the Administrative Department, the CC provides administrative and creative support to the Administrator, Manager of Administrative Services and other Village Departments as assigned. Duties include the following:
CLERICAL
- Assists with all aspects of the formulation of grant applications, including but not limited to, drafting applications, interim and final reports and follow up as required
- Drafts and edits a variety of non-routine letters and related correspondence, minutes, reports pertaining to various municipal matters for the Manager of Administrative Services or the Administrator's signature or approval
- Assists with researching and drafting Bylaws as required
WEBSITE
- Maintains and enhances all aspects of the Village of Pemberton Web Site (www.pemberton.ca), ensuring that the public has timely and accurate access to Village information
- Research and drafting of content
- Research and coordination of ongoing website improvements
COMMUNICATIONS
- Creates and coordinates all newspaper advertising or notices on behalf of the Village
- Creates and distributes the Village's E-News (electronic newsletter) prior to each regular meeting of Council, approximately twice a month
- Receives and responds to all general Village email enquiries through the admin @ pemberton.ca address.
- Develops and designs pamphlets, brochures and information panels for Village programs, workshops and events as necessary (Property or Utility Taxes, Town Hall meetings, OCP Workshops or roundtables, special initiatives, etc.)
- Designs magnets for the following: Council Schedule (January); Water Regulations (May); Emergency Numbers (as needed); Recycling Centre Hours (as needed); and other programs as determined. Coordinates distribution of magnets with utility and tax notice mail-outs
- Coordinates and approves all signage and use of Village logo
ONGOING PROJECTS
- Village Banner Program: coordinate, publicize, accept submissions and facilitate the selection and creation of streetlight banners twice yearly. Accept and facilitate applications for the Gateway Banner as received
- Village Bursary Program: coordinate, publicize, accept submissions and facilitate candidate selection under the Village Bursary Program annually
- Town Hall Meetings/AGM
- Arts Council Public Art Project Liason
- Village Banner Program: coordinate, publicize, accept submissions and facilitate the selection and creation of streetlight banners twice yearly. Accept and facilitate applications for the Gateway Banner as received
- Village Bursary Program: coordinate, publicize, accept submissions and facilitate candidate selection under the Village Bursary Program annually
- Town Hall Meetings/AGM
- Arts Council Public Art Project Liason
OTHER DUTIES
Assists with special projects including but not limited to:
- 2009 OCP Review Process: record public and Community/Stakeholder comments/questionnaires, arrange and facilitate meetings and compile the draft document. Format the final document to incorporate images, photos and other visual enhancements in a manner that makes it user and website friendly
- Updating Employee Handbook
- Updating Policy and Procedures Manual
- Logo contest, banners, signage as assigned
- Conferences, workshops, forums and focus groups
- Community celebrations (special events)
- Provides back up reception in the event of holidays, illness or absence of Receptionist or Development Services Assistant as required to ensure the smooth operation of the office
- Additional duties as assigned
KNOWLEDGE, SKILLS & ABILITIES
- Must work effectively as a team, being reectful of all others and pitching in when and where needed
- Ability and interest to take initiative and work independently
- Outgoing, pleasant, professional and helpful
- Excellent knowledge of business English, spelling and punctuation
- Considerable knowledge of the organization functions and activities of various municipal departments
- Considerable knowledge of modern office practices and procedures
- Ability to interpret rules, regulations and policies and to make decisions based upon them
- Ability to compose letters and reports relative to departmental policies and procedures
- Ability to meet and deal tactfully and effectively with persons representing professional, public and community groups in providing a wide variety of municipal information
- Working knowledge of personal computers and computer based applications
- Ability to establish and maintain effective working relationships with supervisors, municipal officials, other employees and the general public
- Discrete with ability to maintain a high level of confidentiality
REQUIREMENTS
- Post secondary education in communications, public relations, marketing or related field
- Graphic arts and/or design certification/experience
- Two years experience in a secretarial or administrative position
- Availability to attend occasional evening meetings or weekend events as required
- Career oriented and mature
- Knowledge of Local Government an asset
Tags: Pemberton, Village of Pemberton, Pemberton job, job opening, communications coordinator
Last Updated on Monday, August 23, 2010